Council Chambers at Township of West Lincoln

No comments from the public are allowed at a Council or Standing Committee meeting unless a specific appointment has been scheduled. The only other exception is if an item is included under the “Other Business”, “Communications” or “Appointments” section of the agenda and relates to a matter that would normally be dealt with at a meeting.

Each individual person will be provided a maximum of five minutes to address their issue. In the case where a planning application or a matter that can be appealed is discussed, they will be given ten minutes to speak.

Request to speak to an item on a council or standing committee agenda

Requests to make an appointment or presentation at a Council or a Standing Committee meeting can be submitted by mail or online using our Request to Speak at a Meeting Form.

If you choose to submit a written request by mail, it must be delivered to the Clerk by 4:30 p.m. 10 days before the meeting in question. The request must be also be signed by at least one person and addressed to “The Mayor and Members of Council” or to “The Clerk”.

All the information requested on the form below is required in order to ensure that you will be included on the agenda.

Request to Speak at a Meeting Form

Presentations and appointments

When do I submit a request?

All requests to speak must be submitted to the Clerk no later than 4:30 p.m., 10 days before the regular Council or Standing Committee Meeting in which the presentation will occur.

How long do I have to present?

Presentations and appointments have a maximum time limit of ten minutes.

How many people can speak?

Unless authorized by a Majority of the Members of Council, only one spokesperson is allowed to speak for each deputation present.

Other information and requirements

If in the opinion of the Clerk and/or the Mayor, the content of any individual or organizations request to address Council falls within the specific authority of a particular Committee of Council, such individual may be directed to approach the designated Committee of Council prior to addressing Council.

Only four separate appointments or presentations are allowed on any one agenda without approval from the Chair.

A delegation that reads from a prepared written statement should provide a copy to the Clerk or Deputy Clerk prior to or following the presentation.

A delegation that is presenting a PowerPoint Presentation shall provide an electronic copy by email, no later than 12:00 pm on the day of the meeting.

Collection of personal information

Personal information collected on this form is collected under the authority of Section 6 of the Township of West Lincoln's Procedural By-law for the purpose of contacting individuals and/or organizations requesting an opportunity to appear as a delegation before a Committee or Council. The Procedural By-law is required under the Municipal Act, Section 238 (2).

Any question about the collection, use, and disclosure of personal information should be addressed to clerk@westlincoln.ca or 905-957-3346.