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Get involved with your input. The Township of West Lincoln Growth and Sustainability Committee will hold a public meeting in accordance with the Township’s Site Alteration By-law 2016-41 (as amended). The meeting will take place:

Date: Tuesday, October 14, 2025
Time: 6:30 p.m.
Location: Township Administration, Council Chambers, 318 Canborough Street, Smithville

Those who wish to provide comments at a meeting virtually (Zoom), must register in advance by contacting Justin Paylove, Manager, Legislative Services/Clerk at jpaylove@westlincoln.ca or 905-957-3346 ext. 5129.

About the site alteration application

Location: 3118 Grassie Road (Concession, Gore A Part Lot 16, Part Lot 17)
Name: Sikender Gulacha
Agent: Ashenhurst Nouwens & Associates Inc.
File No.: 3000-007-25

Survey Sketch

A site alteration permit has been re-applied for by the owner and Ashenhurst Nouwens of 3118 Grassie Road to import additional material to the 13.6 acre property where a new dwelling is being constructed.

In May of 2024, Council approved site alteration application 3000-001-24 to permit 4,617 cubic metres of material to the site to complete grading around the new dwelling. The applicant has exceeded the original permit and has brought approximately 7,310 cubic metres (731 truck loads) of material to the property, including granular, topsoil, ruble, and earth fill material.

Council denied the applicants request to bring in more fill material to the property, but did approve allowing the excess material already brought to the site to remain, subject to the owner entering into an agreement with the Township within 10 days of Council’s approval. The owner did not enter into this agreement and therefore has re-applied to permit the existing excess soil which is approximately 119 truck loads of material.

Contact for this application:
Gerrit Boerema, Director, Growth and Sustainability
905-957-3346 ex. 5131

How to provide comment

Any person may attend the meeting and/or provide written or verbal representation on the above proposal(s). We ask that any written comments be provided by Wednesday, October 1, 2025, to Justin Paylove, Manager, Legislative Services/Clerk so that they may be incorporated into the staff report, however, written comments may be made any time prior to 4:30 p.m. on the date of the meeting: Tuesday, October 14, 2025. Please be sure to clarify which file your comments apply to.

For more information

Planning documents and background material for any application is available for viewing during regular office hours at:

Planning Division
318 Canborough Street, Smithville
905-957-3346
planning@westlincoln.ca

Copies of Staff Report will be available at the Township on Friday, October 10, after 4 p.m.

If you would like to be notified of Township Council’s decision with respect to any planning application, you must make a written request (specifying the file number) to:

Justin Paylove, Manager, Legislative Services/Clerk
Township of West Lincoln,
318 Canborough Street,
Smithville, ON L0R 2A0